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Landlord Gas Safety Certificate and Boiler Service

As a landlord it is your responsibility to ensure that all gas appliances chimneys, flues and chimneys are inspected annually. You must also give a copy of the report to your tenants.

If the engineer determines that any installation or appliance is imminently dangerous they will ask permission to cut off gas from the system and recommend the installation of inspection hatches.

What is what is a Gas Safety Certificate?

A landlord gas safety certificate is a document that demonstrates that all of the rented property's gas appliances and flues have been checked by a qualified gas engineer. Landlords must arrange the gas check for each rental property that they own at least once a year. The inspection is conducted by an Gas Safe registered engineer and makes sure that all of the pipework appliances, flues, and pipes are in good working condition and that they are in compliance with safety standards.

Landlords are also required by law to provide tenants with copies of the CP12 Gas Safety Certificate (Gas Safety Record) following each annual gas safety inspection and test. The document should be handed out to tenants within 28 days after the Gas Safety Inspection and to new tenants at the beginning of their tenure.

CP12 is an abbreviation used for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) before it was replaced by the Gas Safe Register in 2009. The form lists the date of the last gas inspection or test and the results, any actions or issues that need to be addressed, as well as the name of the person who performed the inspection.

The engineer will provide advice on the spot if the Gas Safety Check reveals any issues with the gas appliance. This will outline what needs to be addressed in order to ensure it is safe to use. If an appliance is deemed to be immediately dangerous or Abnormally Lethal, the gas supply will have to be disconnected until the issue has been fixed.

It is a crime for a tenant to refuse to allow the gas safety check to be conducted. If needed the landlord has the right to ask the courts for an order to stop the tenant from preventing the gas safety inspections. However, it is more common to write a letter that explains why the checks are essential and what will be involved. This should entice the tenant who is hesitant to allow access to the house. If not the landlord is not willing, he will have to start the eviction procedure.

How often should I receive a Gas Safety Certificate?

In the law, landlords and letting agents are required to conduct an annual gas safety inspection on all gas appliances and chimneys that they provide to their tenants. This is to ensure that their equipment is safe for use and there are no gas leaks in the property. This is an essential responsibility for landlords and they should make sure that they have their gas inspections completed by a certified gas engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is an official document that proves that a gas inspection has been conducted by a qualified engineer in the last 12 months. It is given to the landlord, and should be provided to the tenant as proof of the security of the gas supply. It is valid for a time of 12 months and must be renewed annually.

If a landlord gas safety certificate how often fails to provide their tenants with an Gas Safety Certificate then they are in violation of the law and could be punished by the local authority. It is therefore essential for landlords to ensure that their Gas Safety checks carried out at a timely basis and keep a copy of the documents in case a tenant requests it.

Installing inspection hatches in all gas appliances is a good idea, because it lets engineers gain access to the appliances to conduct annual inspections. The engineer will categorise the appliance as 'at-risk' and may recommend that tenants stop using the boiler until the inspection hatch has been installed.

Landlords are also required to provide their tenants with at least 24 hours' notice prior entering the property to conduct Gas Safety Checks. This allows tenants to plan their inspection and request permission, if required. If a tenant is unwilling to permit the engineer to enter the landlord must inform them the reason for the visit and what happens in the event that they do not comply. If the tenant still refuses, then the landlord should look into evicting them pursuant to section 21 of the Housing Act 1988.

What is the consequence if you don't possess a Gas Safety Certificate?

In essence it is the landlord's legal obligation to ensure that their home has a valid gas safety certificate prior to the time tenants move into the property. Failure to adhere to the law can lead to a landlord being prosecuted or fined heavily. The regulations also stipulate that landlords must give an original copy of their gas safety record to their tenants upon request.

Gas Safe registered engineers must visit the rental property of the landlord in order to perform an inspection of the gas supply to all gas appliances. During the inspection, a Gas Safe registered engineer will identify any issues that could be a threat to tenants. They will then issue a CP12 gas safety certificate, that is also known as the Landlord Gas Safety Record or a Gas Safety Certificate.

This is a crucial piece of documentation that every tenant must take possession of and keep. It contains information on the gas safe register duplicate certificate installations of the rental property and also details about when they were last tested and when they expire. It will help tenants recognize issues with their appliances and installations and make sure they know how to contact a Gas Safe Engineer to have them tested.

Landlords must provide the gas safety report to their tenants, both new and current within 28 days after the engineer has visited their property. They must also provide a copy the CP12 to the tenant on the day their tenancy begins. Landlords who fail to provide the the gas certificate could be prosecuted and could face unlimited fines or even six months in prison.

In the same way, landlords must make sure that their properties are equipped with carbon monoxide alarms and can arrange that they be tested every month. The landlord is responsible for repairing the problem if the alarm does not work. This applies to councils, private landlords, and housing associations, and also licensable houses of Multiple Occupation.

In June 2017 the High Court ruled that it was unlawful for landlords to issue Section 21 notices without providing their tenants with an official Gas Safety Certificate. The decision was based on the law that states that landlords of assured shorthold tenancies must have a gas safety record for their property before tenants move in.

How can I obtain a Gas Safety Certificate (GSC)?

Landlords are legally responsible to make sure that the gas appliances, flues, and pipework in their homes are safe for tenants. This is covered under the Gas Safety (Installation and Use) Regulations 1998. To comply with the regulations landlords must conduct annual gas checks on all gas appliances and flues they supply for use in the property. This is known as a CP12 Gas Safety Certificate and it must be signed by a licensed Gas Safe Registered Engineer after each inspection.

Landlords should consider conducting a boiler inspection at the same time as the CP12 inspection. This will ensure that all gas appliances are working properly and safely. Landlords can usually obtain a combined CP12 and boiler service at an affordable price from a qualified gas engineer, who will be able to examine the seals on boiler burners, inspect the flue system for cracks and leaks, clean the heat exchanger and burner and perform general maintenance.

The CP12 document is often known as the 'landlord's gas safety certificate', however, it is officially referred to as the Gas Safety Record documentation. It lists the results of all safety checks and details of any actions or problems that require attention. Landlords must provide their tenants with a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is essential that landlords and letting agents only allow Gas Safe registered engineers access to the property for safety inspections and maintenance. It's important to educate tenants about the importance of allowing gas engineers access to the property and explain that the engineer's job is to protect them from carbon dioxide poisoning. If the tenant is unwilling to permit access the agent or landlord must explain the legal obligations in writing. They should then go to the property and force entry if necessary.

Tenants should always ask to have a Gas Safe ID card from the engineer prior to they allow them into the home to ensure that they are properly qualified to work on your home's gas systems and are able to complete the gas safety check efficiently and efficiently. It's also worth bearing in mind that the gas engineer is legally able to shut off any malfunctioning equipment and cut off gas lines when necessary.